One workspace for your studio. Work with your team, not around it.
Booking, crew, chat, delivery, and money — five tools most studios stitch together. FlowShot puts your whole studio in one place. Pro plan, $49/month.
- Pro plan $49/mo — fits a 3–5 person studio
- Team Board, Project Chat, Financial Inbox included
- Linked photo + video projects — Pro and up
Editing · 08/09
Rough cut · 08/09
Project Chat · 4 replies today
Drone op: "flight path confirmed, 14:20 window"
The stack you cancel when you move to FlowShot Pro.
Rough list of what a 3–5 person photo + video studio usually drops in the first month. Prices are public list rates at time of writing and shift; use them as the order-of-magnitude anchor, not the receipt.
| Tool | What it does | Approx. cost | FlowShot replaces with |
|---|---|---|---|
| HoneyBook | Proposals, contracts, invoicing | ~$39/mo | Proposals + Contracts + Invoices on the client portal |
| Frame.io | Video review | ~$15/user/mo | Video Review (timestamped comments + version stacking) |
| Pixieset / ShootProof / Pic-Time | Photo delivery galleries | ~$20/mo | Photo delivery galleries (5/mo on Pro, unlimited on Business) |
| DocuSign | Contract e-sign | ~$15/mo | DocuSeal e-sign embedded in Contracts |
| Slack (studio-work channels) | Team comms | freemium, usually paid | Team Board + Project Chat |
| Studio-finances Excel | Money in + money out | no price, costs you a day a month | Financial Inbox |
How a shoot week runs when the studio lives in one tool.
From the team feed on Monday to the balance invoice on Sunday night — what changes when the photo team, the video team, the editor, and the owner share a workspace.
- 01 Your team
Work with your team, not around it.
A 3–5 person studio usually runs on a group Slack, an Excel of who is doing what, a HoneyBook for money, a Frame.io for video, a Pixieset for delivery, and a DocuSign for contracts. FlowShot is the one place where your crew, your bookings, your money, your chat, and your delivery live together.
- Team Board — internal feed instead of a studio-wide Slack channel
- Project Chat — a thread on each project instead of 8 DMs
- Financial Inbox — one timeline for money in and money out
- One login for the studio owner, the shooters, and the editor
- 02 One booking
Two formats, one proposal, one contract.
Couple books photo + video together. You send them one Proposal link covering both teams. They pick the package and the add-ons, you approve, and FlowShot generates the draft contract (DocuSeal e-sign) and a draft invoice — not two separate threads across two separate tools.
- Proposal blocks seeded from your Presets (packages, add-ons, deliverables)
- One contract covering both formats, e-signed on the portal
- Retainer + balance invoices — studio marks paid when money clears
- Linked photo + video projects created automatically on approval
- 03 Linked projects
Photo and video are the same wedding, so the software says so.
A photo project and a video project for the same event are linked. They share the date, the venue, the couple contact. Each format keeps its own Kanban column, its own crew, its own editor, its own delivery — but change the ceremony time once and both teams see it.
- Shared generalDetails (venue, date, couple contact)
- Independent format details (photoPackage, videoPackage, editor assignments)
- Change once on either side, propagate to both
- Pro ($49/mo) and Business ($89/mo) — Starter and Free do not link
- 04 Shoot week
Saturday with three weddings, and nobody has to ask where anyone is.
By Thursday the crew has accepted assignments. Friday afternoon the shooters drop a pre-shoot note on Project Chat; the drone op replies with the flight-path confirmation. Saturday the team posts to Team Board when each shoot wraps. Sunday morning the editor already has the RAW folder link on the project card.
- Crew assignment filtered by role AND format (video shoot pulls videographers only)
- Project Chat thread per project — no scrolling back through a general channel
- Team Board for studio-wide posts ("gear back from rental", "editing Q done")
- Drive / Dropbox RAW folder auto-created and linked on the project card
- 05 Parallel post
Photo and video move through their own Kanban, visible to both.
Photo editor runs culling → editing → QA. Video editor runs ingest → rough → colour → audio. They share one Kanban board with format-tagged cards — the studio owner sees everything at a glance, or filters to one format when they need to. Video Review has timestamped comments, frame drawings, and DeepL on comments for the studio team; the same translation layer covers photo review comments (client-side), chat, and team posts (30 languages, every paid plan).
- One Kanban board, customisable statuses per format
- Video Review with frame-accurate annotations and version stacking
- Timestamped comments and frame drawings instead of Frame.io
- Video plays smoothly on hotel wifi — clients review on any connection
- 06 Delivery + money
One portal for the couple. One Financial Inbox for you.
The couple gets one branded portal link — gallery, video, favourites, downloads, balance Invoice — on your Brand Kit tokens. The owner opens the Financial Inbox and sees every freelancer Payment Request on one timeline — who worked which project, the payout method, the amount. No second Excel.
- Photo delivery gallery + Video Review in one portal
- Studio sends the delivery link when ready — mark the invoice paid separately when money clears
- Financial Inbox: every freelancer Payment Request on one timeline
- Outbound Webhooks on Business — six events (proposal, contract, invoice) HMAC-signed for Zapier, Make, n8n
Nine surfaces a 3–5 person studio actually uses every week.
Linked photo + video projects
One wedding, two formats, one shared state. Linked Projects is a Pro-and-up feature — HoneyBook, Pixieset, and Frame.io each cover only part of the story; none link photo and video as one shoot.
Learn moreAssigned Crew by role and format
Seven built-in roles — Owner, Co-Owner, Photographer, Photo Editor, Videographer, Video Editor, Assistant. System team categories auto-filter the dropdown so a video shoot only shows videographers. Custom roles (Drone Op, Retoucher, Production Coordinator) on all paid plans.
Learn moreTeam Board — the studio feed
Internal-only feed where crew members post shoot-wraps, share wins, ask questions. Replaces the studio-wide Slack channel most 3–5 person teams never clean up. All paid plans.
Project Chat — per-project thread
A chat thread inside every project drawer. The conversation about Laura & Teo stays on Laura & Teo, not buried in #general. All paid plans.
Financial Inbox — every Payment Request in one place
The studio owner opens one screen and sees every freelancer Payment Request — who, which project, payout method, amount. Replaces the "studio finances" spreadsheet that somebody in the team breaks every quarter. All paid plans.
Video Review
Timestamped comments and frame drawings let clients leave frame-accurate feedback. Version stacking keeps the v1 thread when v2 ships. Mobile-first review on any phone or hotel wifi.
Learn moreUnified client portal
One link for the couple — proposal, contract, invoice, photo gallery, Video Review, favourites, downloads. Rendered on your Brand Kit tokens. Custom domain on Business.
Learn moreShared two-team Calendar
Who is shooting where, who is editing, who has the day off. Filter by format, role, or crew member. Google Calendar push sync (FlowShot → Google) and iCal read-only on all paid plans.
Learn moreOutbound Webhooks
Six HMAC-signed events — proposal.submitted / approved / declined, contract.signed, invoice.created, invoice.paid. Point at any HTTPS endpoint — Zapier, Make, n8n, or your own accounting pipeline. Business only.
Learn moreCommon questions from two-team studios.
- Can FlowShot replace HoneyBook, Frame.io, Pixieset, and Slack for a photo and video studio?
- Yes. Team Board + Project Chat replace studio Slack. DeepL translation runs across team posts, chat, video review comments (studio-side), and photo review comments on every paid plan for international freelancers (30 languages). Financial Inbox replaces the billing spreadsheet. Proposals, contracts, and invoices replace HoneyBook; video review replaces Frame.io; delivery galleries replace Pixieset. The math: HoneyBook $39 + Frame.io $15/seat + Pixieset $20 + DocuSign $15 = roughly $89+/mo before seat upgrades. FlowShot Pro is $49/mo.
- We currently run two separate tools for photo and video. Is migration hard?
- Typical migration for a 2-team studio with ~50 active bookings takes 2–4 hours. Existing photo and video projects that belong to the same wedding can be linked after import with the "link project" action. Clients, venues, and Presets (packages / add-ons / deliverables) are imported first so the first Proposal you send goes out in the new system cleanly.
- How do Linked Projects actually work?
- Each project has a primary format (photo or video) and a linkedProjectId pointing to its sibling. Shared fields (date, venue, couple) live in generalDetails and sync automatically. Format-specific fields (photoPackage, videoAddOns, assigned editor) stay independent. The two projects appear as one card on the Kanban with a photo+video format badge, and as two separate cards when you filter by format. Linked Projects is on Pro ($49/mo) and Business ($89/mo); Free and Starter do not link.
- Can each team have its own set of permissions?
- Yes. FlowShot has role-based access control with 7 built-in roles. A Photographer can't see video-only fields; a Video Editor can't edit photo packages. Owner and Co-Owner see everything. Custom roles (on all paid plans) let you build your own permission set: a "Studio Manager" who can assign crew and send invoices but can't change pricing, or a "Drone Operator" with a colour badge on the crew dropdown.
- Do I really not need Slack for studio work anymore?
- For studio work — yes. Team Board is the shared feed ("gear back from rental", "editing Q done for the week", a photo of Saturday's wrap). Project Chat is the per-project thread, so the conversation about Laura & Teo lives on Laura & Teo's project drawer instead of scrolling back through #general. Both are on every paid plan. The result: no more "which DM was that in again?"
- Does each brand or studio need a separate FlowShot account?
- No. Organisations are multi-tenant inside one account. If you run two brands (say, a main studio and a sister video brand), create two organisations under the same login, each with its own team, Brand Kit, and custom domain. Pro covers 3 organisations; Business covers 5.
- How does pricing work for a 3–5 person studio?
- Pro at $49/month is the realistic fit: 3 base seats with a hard cap of 8 (extra seats $8/mo each), 200 GB base storage (extras $7 per 50 GB), 5 delivery pages per month, 10 custom properties, and Linked Projects unlocked. DeepL translation runs on video review comments (studio-side), photo review comments, chat, and team posts on every paid plan. Business ($89/month) adds 7 base seats (cap 20), unlimited delivery pages, custom domain, and Outbound Webhooks (Zapier, Make, n8n, or your own endpoint). Move to Business around 6 people or when you need to push delivery events into your own stack.
- How does Video Review compare to Frame.io?
- For weddings and short-form branded work, FlowShot's review covers the core surface: timestamped comments, frame drawings, and version stacking inside the same tool as your proposals, contracts, and delivery galleries. No separate Frame.io seat. Full breakdown in our FlowShot vs Frame.io article on the blog.
Stop running a studio out of seven browser tabs.
Link your photo and video projects, move team chat onto Project Chat and Team Board, and send one delivery link to every couple. Pro plan $49/month — start free, upgrade when it sticks.