One workspace for the weddings you shoot and the editor you send them to.
Solo videographer, 20–40 weddings a year, one freelance editor you trust? FlowShot is the tool that booking, review, delivery, and invoicing all fit inside of — instead of Frame.io plus HoneyBook plus Pixieset plus a Bonsai link in Slack. Starter plan, $25/month.
- Starter $25/mo — fits a solo videographer
- Frame-accurate timestamped review built in
- Freelance editor gets their own login
Review · v2
Highlight film, 3:42
00:02:14 · @anna
"Cut the first dance at 2:14 — hold on the kiss longer."
Frame-accurate · v2My Tasks · your editor's view
Anna & Pavel · Your studioEditing
Laura & Teo · Other studioRough cut
Sara & Luca · Third studioQueued
The stack a solo wedding videographer usually drops in the first month.
Rough list of what a single-operator wedding-video business running 20–40 weddings a year cancels when it consolidates onto FlowShot. Prices are public list rates at time of writing and shift; use them as the order-of-magnitude anchor, not a receipt.
| Tool | What it does | Approx. cost | FlowShot replaces with |
|---|---|---|---|
| Frame.io | Video review with clients | ~$15/user/mo | Video Review (timestamped comments + version stacking) |
| HoneyBook | Proposals, contracts, invoicing | ~$39/mo | Proposals + Contracts + Invoices on the client portal |
| Pixieset / WeTransfer Pro | Delivery galleries | ~$20/mo | Branded delivery on your Brand Kit tokens |
| DocuSign (solo plan) | Contract e-sign | ~$15/mo | DocuSeal e-sign embedded in Contracts |
| Bonsai (freelance editor back-bills you) | Editor → videographer invoicing | ~$24/mo | Payment Requests — included on every plan |
| Dropbox team / Google Workspace extra storage | RAW + proxy storage | ~$15–20/mo | Drive/Dropbox auto-folders (keep your own storage plan) |
From the Instagram DM to the balance invoice — without switching apps.
This is the real, unglamorous sequence of a solo videographer's project. Here's what each stage looks like when it lives inside FlowShot.
- 01 Day 0 · Inquiry
The DM lands, you send one link — not a 40-email thread.
A couple DMs you on Instagram. You open FlowShot, pick a Proposal Template built from your Presets catalog (packages, add-ons, deliverables), personalise the couple's names and the venue, and paste one link. They pick the tier, add the drone, submit. You approve with one click — FlowShot drafts the contract for DocuSeal e-sign and the retainer invoice on the same portal URL.
- Proposal blocks seeded from your Presets (Highlight Film, Full Film, drone add-on, raw-footage add-on)
- One portal URL hosts the proposal, the contract, and the invoice
- DocuSeal e-sign on the couple's phone — no separate DocuSign seat
- Approval drafts the retainer invoice automatically
- 02 Week −6 · Pre-prod
The project exists before you touch a camera.
Retainer clears. FlowShot creates a Kanban card in "Booked", auto-provisions a templated folder in your connected Google Drive or Dropbox (`2026-09-14_Anna-Pavel_Wedding/` with default video subfolders `Audio/ Cam1/ Cam2/ Cam3/`), and attaches the link to the card. Your Questionnaire goes out — timeline, first-dance song, name pronunciation. The couple fills it at their own pace.
- Kanban card with custom statuses (Inquiry / Booked / Shooting / Editing / Review / Delivered)
- Google Drive or Dropbox folder auto-created on booking (Starter and up)
- Questionnaire templates (timeline, shot list, song requests)
- Couple edits their own answers until the day before
- 03 Shoot day
Venue, call times, contacts — on your phone, not in four apps.
Saturday morning you open the project drawer on your phone: venue address, timeline, planner contact, first-dance song, pronunciation. If you've brought a second shooter or a drone op as an Assigned Crew member, they see the same screen on their phone. Your Telegram bot pings you when the balance invoice reminder fires. No "what's the address again?" texts at 9am.
- Crew assignment by role (primary / second / drone / assistant)
- Mobile-first project drawer with offline fallback
- Telegram bot for shoot-day + payment reminders
- Balance invoice already drafted, waiting to send after delivery
- 04 Week 1–6 · Edit
Your freelance editor picks up the card from their own dashboard.
You drag the card to "Editing" and assign your freelance editor. They log into their own FlowShot account — if they edit for three other studios, they see all four studios' assigned projects on one `/my-assignments` page. They grab your raw from the Drive folder link on the card, drop their rough cut into Video Review when it's ready, and invoice you back via Payment Requests — no Bonsai seat, no PayPal-link-in-Slack.
- Assigned Crew pulls the editor into this project's drawer
- My Tasks page (URL `/my-assignments`) shows them every project across every studio they're in
- Video Review upload — video transcodes automatically so couples can watch on any connection
- Payment Requests: editor invoices you, you pay via PayPal/Zelle/Venmo/bank/custom — you decide the payout method
- 05 Week 6–10 · Review
Frame-accurate review on the couple's phone, on hotel wifi.
You cut v1, upload to the Video Review page on the couple's portal. The bride watches on her phone, taps a timestamp, draws on the frame, writes "Cut the first dance at 2:14". You open your dashboard and see the comment pinned to that exact second — no app to install, no Frame.io subscription on top of everything else. v2 ships, v1 comments stay attached to v1, side-by-side compare lets the couple see what changed.
- Timestamped comments + frame drawings (Starter and up)
- Mobile-first review on iPhone / Android / hotel wifi
- Version stacking — keep v1, v2, v3 on the same review URL
- 06 Delivery
Branded gallery. Balance invoice. One link to the couple.
Publish the final film to a delivery page on your Brand Kit tokens — your logo, your accent, your typeface. Send the link when the balance is paid. The couple opens the portal: gallery, favourites, downloads. Custom domain (`video.your-studio.com`) is a Business-plan upgrade; on Starter and Pro the portal still runs on your Brand Kit, hosted on a FlowShot-served URL.
- Branded delivery with your logo + colour + font (Starter and up)
- Downloads and favourites for the couple
- Send delivery link manually — your timing, your leverage
- Custom domain available on Business ($89/mo)
Timestamped review. Drawings on frames. Version stacking. Inside the same tool.
This is the feature solo wedding videographers feel the hardest once it's gone. Frame.io charges $15/user/month for it. FlowShot's Video Review puts timestamped comments, frame drawings, and version stacking on every cut — inside the same tool as your proposal, contract, invoice, and delivery. No second subscription, no third login.
- Timestamped comments + frame drawings — Starter ($25) and up.
- Version stacking — v1 comments stay attached to v1 when v2 lands. Side-by-side compare.
- Video plays smoothly on hotel wifi — couples review on any device without buffering.
- DeepL translation on every comment — couples write in Italian, you read in English. Every paid plan, 30 languages.
v2 · Highlight · 3:42
IT → EN00:02:14 · @anna (bride)
"Tagliare il primo ballo a 2:14"
→ "Cut the first dance at 2:14"
00:03:08 · @marco (groom)
"Audio un po' basso qui"
→ "Audio a bit low here"
00:03:22 · @you (editor)
"Got it — I'll lift the levels and push v3 tomorrow."
The setup FlowShot is sharpest at: you shoot, your editor cuts.
Most solo wedding videographers hit a volume ceiling around 18–20 weddings a year — there's not enough time left to edit all of them. The standard fix is a freelance editor. The standard tooling for working with a freelance editor is: a shared Drive folder, a Google Doc with timestamps, a Slack channel with context, a Bonsai subscription for their invoicing, and a PayPal-link-in-Slack for paying them. FlowShot replaces all five — and your editor gets their own workspace for every studio they work with.
My Tasks
Your editor works for 3 studios. They log into FlowShot, open `/my-assignments`, and see every project across every studio they're a seat in — status, deadline, your role, unpaid count — in one sortable table. No switching accounts, no forwarded emails.
Available to every team member on every plan.
Payment Requests
Editor finishes the cut, opens the project, hits "Request payment". Line items (description × qty × unit), payout method (PayPal, Zelle, Venmo, Cash App, bank, or a custom link), submit. Second request onward is ~30 seconds. You pay via their chosen method — FlowShot doesn't custody the payment, it just kills the PayPal-link-in-Slack dance.
Replaces Bonsai ($24/mo). Included on every plan.
Project context, in one place
Editor opens the project drawer and sees the shot list, the timeline, the couple's Questionnaire answers, the Drive RAW folder link, and your notes. No "which Drive folder was this one again?". If you need to chat about a specific project, Project Chat is a thread inside the drawer — not a lost DM in the #clients channel.
Project Chat: all paid plans.
The math: you + your editor on Starter.
Starter is $25/month with 1 base seat. Your editor is an extra seat at $12/month. $37/month total — replacing Frame.io ($15) plus Bonsai ($24) plus a Dropbox team upgrade that kept breaking the shared-folder permissions.
Six surfaces a solo wedding videographer actually uses every week.
Video Review without a separate Frame.io subscription
Timestamped comments and frame drawings let couples leave frame-accurate feedback without guesswork. Version stacking keeps v1 comments intact when v2 ships. Video plays smoothly even on hotel wifi. Inside the same tool as your proposals, contracts, and invoices — no $15/user/month Frame.io seat. Available from Starter ($25).
Learn moreFreelance editor workflow
Add your editor as a team member. They get their own login, see your project in their My Tasks view alongside every other studio they edit for, and invoice you back via Payment Requests — line items, payout method (PayPal, Zelle, Venmo, bank, custom), 30 seconds after the second request. One extra seat on Starter is $12/mo.
Learn moreKanban shoot board
Drag weddings across Inquiry → Booked → Shooting → Editing → Review → Delivered. Customise statuses, colour columns, filter by couple or venue. All paid plans have unlimited projects.
Learn moreProposals + Contracts + Invoices
One portal URL carries the proposal (package selector + add-ons), the DocuSeal-signed contract, and the retainer/balance invoice. The couple reviews, signs, and the studio marks payment received — all in one place. Replaces HoneyBook's proposals/contracts/invoicing and a DocuSign seat in one. All plans.
Learn moreBranded delivery galleries
Your couple picks favourites and downloads the final film. Send the delivery link when the balance is paid. Brand Kit on every paid plan; custom domain on Business.
Learn moreDrive / Dropbox auto-folders
Book a wedding, FlowShot creates `2026-09-14_Anna-Pavel_Wedding/` in your Google Drive or Dropbox with your subfolder template (defaults: Audio / Cam1 / Cam2 / Cam3 for video; configurable per project) and attaches the folder link to the project card. Zero clicks after the first setup. Starter and up.
Learn moreStarter at $25/month is the realistic starting point.
For a solo videographer shooting 20–40 weddings a year, here's what the plan ladder actually looks like on this page's workflow.
Starter
$25/mo
Your baseline. Unlimited projects, 50 GB storage, 1 delivery page per month, Video Review (timestamps + frame drawings + version stacking + DeepL comment translation), Brand Kit, Drive/Dropbox auto-folders, calendar sync. One extra seat for your editor: $12/mo.
Tight fit if you deliver more than one wedding gallery a month — Starter can't purchase extra delivery pages.
Pro · the common upgrade
$49/mo
Where most solo operators end up within 6 months. 5 delivery pages per month ($5 each beyond that), 200 GB storage, 3 base seats (editor + second shooter fit, cap 8). DeepL comment translation also runs on Starter; Pro adds the extra delivery volume and seats.
Upgrade triggers: more than one delivery per month, three active crew members, or international freelance team.
Business
$89/mo
Overkill for a solo operator unless you want custom domain (`video.your-studio.com`), custom roles, unlimited deliveries, and Outbound Webhooks. Usually the right move when you're about to hire the second shooter full-time.
Full plan matrix — seats, storage, delivery caps, add-on prices — on the pricing page.
Common questions from solo wedding videographers.
- How does Video Review compare to Frame.io?
- FlowShot's Video Review covers the core surface — timestamped comments, frame drawings, and version stacking — inside the same tool as proposals, contracts, invoicing, and delivery. No separate per-seat review subscription. Available from Starter at $25/month. Full breakdown in our FlowShot vs Frame.io article on the blog.
- What about my existing Pixieset or Dropbox galleries — do I have to move them?
- No. FlowShot galleries are where new deliveries go; old Pixieset / Dropbox / WeTransfer links keep working at those vendors for as long as you pay their subscription. The typical pattern: let the last Pixieset delivery run out, then cancel. A few studios keep Pixieset Basic for the print store and use FlowShot for everything else.
- Can I invite my freelance editor?
- Yes. Your editor gets their own login and sees your projects in their My Tasks view alongside every other studio they edit for. One extra seat on Starter is $12/month — you and your editor run for $37/month total. Editors can also send you a Payment Request (invoice) back through FlowShot; you pay via your agreed method outside the platform.
- What plan do I need as a solo wedding videographer, and is there a trial?
- All paid plans start with a 14-day free trial — no credit card required. Starter at $25/month is the right fit for most solo wedding videographers: video upload, Video Review, delivery galleries, Brand Kit, calendar sync, and Drive/Dropbox auto-folder included.
- Do I need Pro, or will Starter do?
- Starter at $25/month is the baseline for a solo wedding videographer. You get unlimited projects, 50 GB of storage, 1 delivery page per month, Video Review (timestamps + frame drawings + version stacking + DeepL on comments for the studio team), Brand Kit, and Drive/Dropbox folders. The main reason to jump to Pro at $49 is delivery volume: extra delivery pages are $5 each on Pro, and Starter caps at one delivery per month. DeepL translation runs on video review comments (studio-side), photo review comments, chat, and team posts on every paid plan. If you shoot 20+ weddings a year, the delivery-page limit hits fast and Pro pays for itself.
- Is my second shooter or assistant's data siloed correctly?
- Yes. Team members are scoped to each organisation you own, with 7 built-in roles (Owner, Co-Owner, Videographer, Video Editor, Photographer, Photo Editor, Assistant). An Assistant can't see your full pricing or invoice history; a Videographer can't edit your Presets catalog. Custom roles are available on every paid plan if you need tighter permissions (e.g. "Drone Operator who sees only the shot list"). For 95% of solo-with-one-editor or solo-with-one-second-shooter setups, the 7 built-in roles are enough.
- Can I use my own domain for the delivery gallery?
- On Business ($89/month), yes. Point `video.your-studio.com` at FlowShot using the DNS records the setup wizard gives you; proposals, contracts, invoices, delivery, and review links all open on your domain. On Starter ($25) and Pro ($49), the portal lives on a FlowShot-served URL but still renders in your Brand Kit (logo, accent colour, typeface). Couples see your brand either way, just on a different hostname.
- How does this compare to HoneyBook or Dubsado for wedding video?
- HoneyBook and Dubsado do proposals, contracts, and invoicing well, but they have no video review, no delivery galleries, and no freelance-editor workflow. To match FlowShot on a wedding-video stack you'd add Frame.io + Pixieset + Bonsai on top. FlowShot replaces the four in one workspace at one subscription. Full side-by-side in our FlowShot vs HoneyBook article on the blog.
- Can I import my existing clients from HoneyBook or Dubsado?
- You migrate forward, not sideways. Leave historical projects in your old tool (or keep the exported PDFs) and create new inquiries directly in FlowShot. Past galleries stay at Pixieset/Dropbox until their term runs out; new deliveries go in FlowShot from day one. For most solo videographers, manually setting up the next 2-3 jobs is faster than untangling years of mixed data.
Book your next wedding in one tool, not in seven tabs.
Starter plan $25/month covers a solo videographer with one freelance editor. Start on Free, upgrade to Starter the first time you hit the 3-project cap, move to Pro when a destination bride writes review notes in Italian.