Make the stages yours.
Start with the production stages already provided. Rename them, change their colours, add new ones and drag them into your preferred order.
Project management Every shoot.
Every shoot.
In order.
Know what’s being shot, who’s editing and what needs attention. One board for your photo and video production.
Inside FlowShot · Sample studio Open the interactive showroom ↗
The project, opened up
Not another list.
Not another list.
The whole brief.
Open a card and find the details behind the shoot. Separate tabs keep the overview, conversation, shoot day and client information easy to find.
- Assign photographers, videographers, editors and assistants by role.
- Keep shoot dates, deadlines, files and notes beside the work.
- Send a questionnaire from the project and return to its responses.
Open a project in the showroom ↗ Ready out of the box. Open to your way.
Your workflow.
Your workflow.
Your rules.
Add what matters.
Create custom text, link, date, checkbox and selection fields. Choose what appears on the board card and inside the project.
Show what’s urgent.
Use the flame priority flag to highlight the project an editor should focus on next. Filter the board when the schedule gets busy.
One shoot. Two formats.
Photo and video.
Photo and video.
Together, not tangled.
Link the photo and video projects for the same shoot. Shared details stay in sync, while each format keeps its own crew and production status.
- Update the date, venue or project name across the linked pair.
- Keep photo editing and video editing on their own timelines.
- Only shoot one format? Hide the other in workspace settings.
Know who sees what
Share the work.
Share the work.
Keep control.
Give members access to all projects or only their assignments. Disable Client Info access for freelancers who do not need your client’s contact and payment details.
Try the access preview ↗See the schedule.
The calendar brings shoot dates, editing deadlines and team events into one view.
Keep handoffs visible.
Assigned work appears in each teammate’s My Assignments, including work from their other FlowShot studios.
Explore My Assignments ↗ Project management FAQ
Make it work for your studio.
Can I customize the Kanban statuses in FlowShot project management?
Yes. The eight seed statuses (Scheduled, Shot, Uploaded, In Progress, Ready for Review, Revisions, Sent to Client, Approved) are fully editable: change the label, the colour, the order, or add new statuses.
How many projects can FlowShot's Kanban board handle at once?
The board uses virtualized rendering for large schedules. Filters, table view, archive, and the calendar help keep active work separate from history.
Can different team members see different projects?
Yes. My Assignments shows every project a team member is assigned to across the studios they work with. Workspace roles and permissions control what each person can read and edit.
Do photo and video projects share the same board?
By default, yes. The Kanban shows all projects with a tab to filter by format. Photo and video teams can each focus on their own view through the format filter.
Are there custom fields beyond the built-in ones?
Yes. Add a custom field of any supported type — short text, long text, rich text, link, date and time, checkbox, toggle, single-select, multi-select — and choose whether it shows on the Kanban card, the project drawer, or both.
What's next
Works with the rest of FlowShot.
Put your next shoot in order.
Start on Free with two active projects. Bring in your team when you are ready.
Free plan · 2 projects · Review included · No credit card