A Google Drive Folder Template for Wedding Video Production
A repeatable project-folder naming convention and internal media structure for wedding videographers working with shooters and editors.
Alex Ohnevskyi
Founder, FlowShot
2026-08-15_Anna-Lars_Wedding/
Inconsistent project folders cost more time than they appear to. The real problem is not the five minutes spent creating them. It is the search six months later, the broken handoff to an editor, and the camera card copied into the wrong place.
Start with one naming rule
Use an ISO date first so folders sort chronologically:
YYYY-MM-DD_ClientName_EventType/Examples:
2026-08-15_Anna-Lars_Wedding/2026-09-22_Kovacs_Engagement/2026-10-04_Sofia-Marco_Elopement/
Keep the pattern boring. Boring is searchable.
A practical internal structure
2026-08-15_Anna-Lars_Wedding/
├── 01_RAW/
│ ├── Camera_A/
│ ├── Camera_B/
│ └── Drone/
├── 02_Audio/
├── 03_Proxies/
├── 04_Project/
└── 05_Exports/- RAW holds untouched camera originals.
- Audio separates recorder and ceremony files from camera media.
- Proxies gives the editor a predictable ingest location.
- Project holds NLE files and project-specific assets.
- Exports contains internal review cuts and approved masters.
This is an internal production structure. It is not a client-delivery gallery and should not be presented as one.
Put the folder link on the project
The folder structure only works when the editor can find it. Store the folder URL beside the project, assigned editor, stage, and deadline. Avoid pasting it into a chat message that will disappear under later discussion.
FlowShot can connect an organization-level Google Drive or Dropbox account, create a project folder from a naming template, and keep the folder link with the project. The source provider remains your internal storage system; FlowShot organizes the production record around it.
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